Submission and Notifications
Is there a fee to submit an abstract?
No, it is free to submit. If accepted, you must register for the conference and pay the appropriate fee.
Can I submit an abstract that has been previously presented or published?
Yes. Previously presented or published posters are eligible if you note this during submission. Abstracts do not carry over as each must be resubmitted for each meeting.
Can I submit and abstract after the deadline?
No. Submissions received after the deadline cannot be considered. We encourage early submissions to prevent last-minute issues. If you miss the deadline, hold your abstract for the next meeting.
How will I know if my abstract was successfully submitted?
You will receive a confirmation email. You may also log back into the portal to verify.
How and when will I be notified of acceptance or decline? An email will be sent to the submitter/primary contact.
- If you have opted out of SAWC e-mail blasts, you may not receive the notification.
- Notifications may be filtered to spam.
- If you do not receive the e-mail, check out the list of accepted abstracts on the conference website or log into the abstract submission portal.
Will all authors receive notifications?
No. Only the submitter/primary contact receives notifications. Contact the submitter for updates.
How will I know whether my abstract is accepted as a poster or an oral presentation?
Oral presenters receive an individual e-mail containing details about oral presentation. Poster presenters receive a general acceptance email with poster instructions. If you receive only this email, you were not selected for an oral presentation.
Abstract Decline
Can I revise my abstract and request a second review?
No, all decisions are final. You may request information about the review process. Common reasons for rejection include:
- Topic or data is not sufficiently new
- Guidelines not followed (e.g., use of trade names, identifiers in abstract body)
- Poorly written submission
- Inadequate methodology
- Missing or insufficient results
- Insufficient data supporting conclusions
- Lack of clarity or detail
- Contains only background with no data
Presenter Requirements
If I am registered for the conference, do I still need to complete the “Intent to Present”?
Yes. If Intent to Present is not completed by the deadline provided in the acceptance email, your abstract will be withdrawn from the program.
Where do I find my Registration ID?
Your unique 8-digit Registration ID is in your registration confirmation email, under “Registrant Information” to the left of the on-site check-in barcode. If you did not receive a confirmation email, contact the support team by submitting a ticket.
Where can I find Poster Hall hours and setup/dismantle information?
See the Presenter Information on the Abstracts page on the conference website or refer to your acceptance email.
What are the poster size limits?
Posters are displayed on bulletin boards 48 inches high × 96 inches wide. The recommended print size is 40 inches high by 60 inches wide.
Can someone else present in my place?
Yes. Any co-author or representative familiar with the work may present. You do not need to notify SAWC if the presenter changes. Further instructions are provided in the acceptance email.
Can I add a co-author after acceptance?
No changes can be made to the submitted abstract or author list after acceptance. However, additional authors may be added to the poster itself, and SAWC does not need to be notified.
Does SAWC provide examples of past accepted posters?
Yes. Examples are available on the conference website on the abstract information page.
Publication
Where and when will my abstract be published? If accepted for a poster:
- Your printed poster will be displayed at the meeting in the Poster Hall.
- An ePoster Gallery will be available online and, in the conference, mobile app.
- A select number of abstracts will also appear in WOUNDS and/or Wound Management & Prevention.